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Executive Administrator

Primary Location Santa Clara, California Additional Locations Date posted 02/22/2019
Apply Now Job ID: JR0014320

Job Title:

Executive Administrator

Work Location:

Santa Clara, CA

Role Overview:

We are looking for an Executive Assistant to provide executive and organizational support to a VP in the Mobile Secuirty business at McAfee. The ideal candidate must be proactive with excellent problem solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors. He/she will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive are a must. The ability to credibly and competently interact with other executive assistants and managers within/outside of McAfee is required. The individual will be expected to apply common sense and execute tasks with minimal direction.

Company Overview:

With the mission of capturing the biggest market share in the area of cyber security, network security, endpoint security, threat research, malware research, cloud security, we work together for a common goal of shaping the company’s future by designing and building the best in class robust and scalable security products for consumer and enterprise customers. As industry top performers, we aim to develop optimized high performance system software solutions with high availability and reliability.

About the role:

Typical duties may include but are not limited to the following:

  • Drafts, composes, types, and proofs correspondence using current office software applications
  • Creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information
  • Schedules and coordinates logistics for meetings andevents
  • Organizes and manages calendar schedule(s) for manager and/or department
  • Makes travel arrangements and prepares expense reports
  • Maintains office supplies
  • Manages departmental recognition, tracks headcount and spending
  • Serves as an information resource/communication channel for policies and procedures and is a resource for office related software applications
  • Duties may also include execution of research, data analysis, and preparing reports/recommendations.
  • Copies, collates, sorts and distributes materials
  • Assignments are complex and diversified in nature and may require working within a globally
  • dispersed team
  • Work performed within generally defined parameters
  • Judgment and decision making ability is required in resolving moderately complex problems

About you: 

  • Minimum 3 years of experience as an Executive Administrator in Tech companies
  • High attention to detail, organization and process.
  • Demonstrated ability to maintain high level of professionalism, confidentiality, discretion and judgment.
  • Excellent knowledge of MS Office
  • Proven experience managing complex calendars, schedules, and travel for multiple senior leaders
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • High School degree; additional qualification as personal assistant would be considered an advantage
  • Experience in a technology startup environment a plus

Company Benefits:

Our corporate culture and values are central to McAfee’s philosophy. Every day we embrace a more diverse workforce and inclusive environment. We are encouraged to bring your true selves to work. Our wide range of social communities & programs, flexible work hours and family-friendly benefits, all allow our employees to feel valued as people, while enjoying positive and challenging work. Check out more: Careers & Life at McAfee.    Perks include:

  • Pension / Retirement Programs
  • Medical, Dental and Vision Coverage Programs
  • Support for Community Involvement and Programs

Unleash your PowerJoin our Talent Network:

McAfee prohibits discrimination based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.


Shift 1 (United States of America)

Primary Location:

MIL1 - US - Santa Clara

Posting Statement:

McAfee prohibits discrimination based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

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